Daily Use

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How can Blob help with using my content on a day-to-day basis?

Blob supports the following common operations across all content types and storage locations


  • Browse all your content, in their own separate tabs. You can double-click on a “Data Source” in the left panel to view its content in the right panel. You don’t have to individually log into each web based account to view its contents. Also, you can see all content stored there in their own separate tabs. For example, if you’re viewing an email account you will see all emails (regardless of folder) in the “Emails” tab, all document attachments in the “Docs” tab, all photo attachments in the “Photos” tab etc. If you select a specific email folder, you will see all the emails and attachments specific to that folder.

    Blob shows emails, documents, photos, videos etc. in their own separate tabs


  • Preview, open & read your content. For some content like emails and text messages, you can “preview” them without even opening them. For example, if you simply hover your mouse over an email’s subject text, you will see its contents in a preview window.

    Preview email contents
    You can also double-click on a file, email, text message etc. to open it. If the content is on a remote server (e.g. an email attachment or cloud storage file), Blob will fetch it for you.


  • Search and sort any content, anywhere. You can quickly find and sort your content from anywhere. See How can I find my content using Blob?

  • Move or copy anything, anywhere. You can select one or more files, emails etc. and move or copy it to another location or account. Note that moving an email from one account to another is not the same as forwarding it. A moved email retains the original From, To & Cc addresses, date, email text etc. So, if you “Reply All” a message after it has been moved, the email thread will continue from the new account as if nothing else has changed. This is a good way to migrate email threads from an old email account to a new one.

    Move or copy any content


  • Tag anything. You can add a tag to any type of content, stored anywhere. The tags can be any arbitrary text you want. You can later search for items based on tag value.
    Assign tags to any content

  • Mark something as important. You can mark something as “important” or “not important”. You can later search for items that have been marked as important.
    Mark any content as important

  • Generate sophisticated content alerts. Can I set up alerts to notify me for new or updated content? shows you how to set up either general or very specific alerts that notify you only when interesting content is created or modified.

  • Help you reduce storage space usage. Can Blob help free up space on my disk, email account or cloud storage account? shows how you can free up disk space quickly and easily by issuing a search for “Large” content.


How does Blob help me manage all my email accounts?

Blob is an email client just like Microsoft Outlook, Mozilla Thunderbird etc. It will let you manage all your email accounts from one place (see “Which Data Sources are supported?” ). By default, Blob creates a “Global Inbox” virtual folder that gives you a unified Inbox across all email accounts. You can, of course, create your own custom Virtual Folder that displays selected email folders or emails that have specific properties (e.g. email sender name contains “John”) from different email accounts.

You can use the methods described above to browse, read, search, sort, tag, move and copy your emails. In addition, you can create, delete, reply and forward your emails just like any other email client.

Create, reply and forward emails

Blob auto-harvests email addresses when it indexes your email accounts. Then, Blob will give you auto-complete suggestions as you start typing email recipient info in the “To” field when you create or forward an email. You will see auto-complete suggestions from all your email accounts, not just the one you are using to create the email.

Blob auto-completes email addresses

See “How can Blob help with my contacts?” for more information.


How does Blob help me manage all my cloud storage accounts?

You can use the methods described above to browse, read, search, sort, tag, move and copy files at your cloud storage accounts. You can also delete, upload and download files to/from cloud storage. You can upload/download using the normal “Move To” and “Copy To” menu options described above. In addition, you can select a cloud storage account in the left panel, right-click on it to show the menu, and click on the “Upload” menu option to upload a file there.

Upload a file to your cloud storage account

Blob makes it easy to share cloud files too. To do this, select the file you want to share, right-click on it to bring up the menu, click on the “File” menu button and then click on “Permissions/Sharing”.

View cloud file permissions with Blob

This brings up the current file permissions for this cloud file.

Blob displays current file permissions for a cloud file

To share the file with someone, click on the “New” button at the bottom of the file permissions screen. This will bring up a new screen where you can specify who you want to share it with, what permissions to give them and whether to send them a notification email or not.

Share a cloud file with someone


How can Blob help with daily use of my calendar appointments?

Blob supports web based calendar accounts like Google Calendar, Yahoo Calendar, Apple iCloud Calendar, Office 365 calendar and any other CalDAV compliant calendar server (see “Which Data Sources are supported?” ). It also automatically creates a “local” calendar on your computer’s hard drive, so you can save appointments there if you don’t want to save them to a cloud based calendar.

You see a unified calendar view when you click on the “Calendars” button in the left panel – this shows appointments from all calendars. You can create, delete or modify a one-time or recurring appointment and manage its reminders or categories (personal, business, vacation…). Web based calendars synced to your phone are especially useful, since you can create and modify appointments using Blob and have them be updated on your phone (and vice versa). You can import into Blob an appointment you received in email via an ics calendar file. You can also save your calendars to an ics file for backup.

Create and manage appointments

Many of the calendar related menu options are at the top edge of the calendar display as shown below.

Blob calendar menu buttons


How can I handle my text messaging accounts with Blob?

Just like with email messages, you can create new text messages, reply or forward text messages, delete them or mark them as important.

create, reply or forward text messages with Blob

You can preview an entire threaded text message conversation by hovering your mouse over the message text. You can also use the methods described above to browse, read, search, sort, tag, move and copy your text messages.


How can Blob help with my contacts?

Blob will automatically harvest names and email addresses from emails you send or receive in all your email accounts. You can view them by clicking on the “Contacts” button at the bottom left edge of the main Blob screen. Select a specific contact and right-click on it to see the menu that lets you delete it, mark it as important or copy it to a local disk as a standard vcf file. Double-click on a specific contact to open it, and you can edit the name, email address etc. You can also add a tag or comment to the contact to make it more useful.

Edit a contact with Blob

The most frequent use of Contacts is for email address auto-completion. When you use Blob to create, reply or forward an email, Blob will automatically present you with a set of choices for the “To” field as you start typing a name or email address there. Blob will show you harvested contacts from all your email accounts, not just the email account from which you are creating the email.

Blob auto-completes email addresses


Can I set up alerts to notify me for new or updated content?

Yes! Blob supports very sophisticated alerts that can notify you of new or updated content of any type and at any storage location.

Get alerts when any content type from anywhere is created or changed

As the picture above shows, you can set up multiple types of notification alerts, each with their own separate alert frequency. That is, an alert that’s configured to “Notify me every 10 minutes” will generate no more than one notification every 10 minutes. This is to let you block out notifications as appropriate, for distraction-free work etc. Of course, a notification is generated when due only if matching content is found.

  • “All Remote Content” Alert: this notification is generated if any new email, text message, cloud file etc. arrives at any web/cloud based storage location. This will not generate an alert for changes to your local hard drives, local (on the intranet) network attached shared folders etc. (as these would inundate you with notifications).
  • “From” Alert: this alert asks you to enter a set of comma separated “From words”. When the alert becomes due (e.g. every 10 minutes), it checks if any of your email, text message or social media accounts had any new content since the last time the alert ran. If yes, it further checks if the new content was sent by any of the “From words” you entered. For example, if your “From words” is simply “Jon”, a newly arrived email will match this alert if the email sender contains the word Jon (so this will match jon, jonathon, jonas, jonny…). The check is case-insensitive, so it matches all uppercase and lowercase combinations of the “From words”.
  • “To” Alert: this alert is similar to the “From” alert, except that instead of “From words”, you specify “To words”. Correspondingly, the alert checks the “To” value of newly arrived emails, text messages and social media posts.
  • “Subject” Alert: this alert is similar to the “From” alert, except that the “Subject” values of newly arrived content is matched.
  • “Keyword” Alert: this one’s a bit different. It operates on all content types, including files, appointments etc. It also checks not just one specific content property (like From, To or Subject) but all textual properties of the content. For example, let’s assume your “Keyword word” is still “Jon”. A newly created or updated cloud file will match if its file name or folder name contains “Jon” or it has a new comment whose author name contains “Jon”. A newly arrived email or text message will match if its message text contains “Jon” etc.
  • “Custom” Alert: this is the most powerful and customizable alert, since its not pre-configured at all. When you select a custom alert, you’ll see a window that looks exactly like the advanced search window.

    Search any content type, stored anywhere, based on what you remember

    You can create sophisticated rules with multiple search terms combined using AND and OR operators. When this alert runs, Blob will issue this search against the newly arrived or modified content and only report content that matches your search criteria.


Can Blob help free up space on my disk, email account or cloud storage account?

Blob makes it very easy to find old/unused and large files, emails etc. There are many ways to do this:

  • Issue a “Large Files” or “Large Emails” search. Click on the Search drop-down icon at the top right edge of the main page. Now click on “View” followed by “Large” followed by “Files (All Types)”.

    Search for large files or emails

    This will search all storage locations for large files. Blob has configurable rules for what’s considered a large file. For example, by default a photo file is considered large if its size is more than 3 megabytes. A compound (ZIP, ISO, CAB…) file is considered large if its size is more than 10 MB etc. You can change these defaults if you want. Once the search runs, you’ll see search results in a separate window as shown below:

    Results from a search for large files

    If you are focused on deleting content of specific type only (e.g. large videos only), you can go to the corresponding tab. Otherwise, you can head over to the right-most tab that shows all file types together. You can further sort the results in decreasing order of size (see red square in picture above) to quickly identify the big files. If you no longer need them, you can delete them. Since you’re starting from the biggest to smallest files, you can decide how far down the list you want to go depening on how much space you’re looking to free up.

    You can do a similar search for “Large Emails” to identify and delete big emails.

  • You can use the exact same procedure as listed above, except that you would search for old files and emails rather than large files and emails.

    Search for old files and emails using Blob

  • If you want to clean up a specific Data Source like a hard disk or email account, issue a date or size based advanced search only to that Data Source (see “How can I find my content using Blob?”).
  • Select the Data Source you are trying to clean-up in the left panel and double-click on it to display its contents. Select the root of the Data Source (i.e. not a sub-folder) – you will see all content in all sub-folders. Now sort the content based on date or size to quickly spot and delete old and large content you no longer need. “How can Blob help with using my content on a day-to-day basis?” has more information on what you can do.


How do I detect duplicate content?

To find duplicated files with the same name across all Data Sources, search for the file’s name (or partial name) in all Data Sources (see “How can I find my content using Blob?”). All instances of the file will appear in the search results, and you can sort by name or size to make all instances of the same file appear next to each other in the search results display.
If you want to detect duplicates within the same Data Source (e.g. within the local hard disk), issue a search that only searches that single Data Source. Alternatively, you can also double-click on the Data Source to display its details and then sort the display by name or size to make sure duplicate instances show up next to each other. “How can Blob help with using my content on a day-to-day basis?” has for more information about what you can do.